01-08-19 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

January 8, 2019


SPECIAL SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Oath of Office for Comissioner John Brown, Wards 4 & 5
Beth Forrest, City Recorder

5:30 5

REGULAR SESSION
Call to Order: 5:35 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:35 --
2.

Items from Board Members and General Manager

Information 5:35 20
3.

Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.

Public Input 5:55 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar

Action 6:15 5
5.

Items removed from Consent Calendar

Action 6:20 5
6.

2019 Election of Board Officers
EWEB Board of Commissioners

Action 6:25 15
7.

2019 Appointment of Board Liaison Assignments & Committees
EWEB Board of Commissioners

Action 6:40 15
GENERAL BUSINESS ITEMS
8.

Break

6:55 10
9.

Eugene City Council/EWEB Joint Meeting Agenda
EWEB Board of Commissioners

Discussion 7:05 20
10.

Proposed Collaboration with Springfield Utility Board
EWEB Board of Commissioners

Discussion 7:25 20
11.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 7:45 10
12.

Board Wrap Up
EWEB Board of Commissioners

Review 7:55 10
13.

Adjourn

8:05 --

CONSENT CALENDAR
MINUTES
1.

a. December 4, 2018 Executive Session
b. December 4, 2018 Regular Session

RATIFICATION OF BOARD APPOINTED CONSULTANTS
2.

Ratification of Board Appointed Consultants
a. General Counsel - Luvaas Cobb Law Office (Eric DeFreest Primary Contact)
b. Real Estate Legal Counsel - Arnold Gallagher P.C.
c. Real Estate Legal Counsel - Watkinson Laird Rubenstein P.C.
Contact Person is Deborah Hart 541-685-7695 Commissioner/Staff Q&A  

CONTRACTS
3.

Delta Star - for a single substation transformer for the Weyerhaeuser 3 substation in Springfield, Oregon.  $918,000.
Contact Person is Rod Price 541-685-7122 Commissioner/Staff Q&A  

4.

Lakeside Industries - for asphalt cold mix to repair or replace road surfaces during improvement or repair work to water utility infrastructure.  $210,000 (Resulting Cumulative Total $436,000).
Contact Person is Mel Damewood 541-685-7145 Commissioner/Staff Q&A  

5.

Monitor Mapboard Systems - for a real-time system mapboard for the Dispatch Control Center at the Roosevelt Operations Center.  $342,000.
Contact Person is Rod Price 541-685-7122 Commissioner/Staff Q&A  

6.

Motorola Solutions, Inc. - for the use of a cooperative contract with HGAC to purchase 2-way radio equipment.  $326,000.
Contact Person is Rod Price 541-685-7122 Commissioner/Staff Q&A  

7.

Pivot Architecture - for Roosevelt Operations Center Consolidation and Interior Remodel Architectural and Engineering Services.  $52,000 (Resulting Cumulative Total $173,000).
Contact Person is Rod Price 541-685-7122

8.

Sanipac - for Solid Waste and Recycling Services.  $165,000 (Over 5 Years - Estimate).
Contact Person is Rod Price 541-685-7122

9.

Systems West Engineering - for Roosevelt Operations Center Consolidation and Interior Remodel Architectural and Engineering Services.  $56,250 (Resulting Cumulative Total $154,650).
Contact Person is Rod Price 541-685-7122

10.

Whitlock Consulting Group - for the Customer Experience Improvement project consulting and RFP development.  $185,000.
Contact Person is Matt Barton 541-685-7109 Commissioner/Staff Q&A  

11.

Wildish Paving Co. dba Wildish Building Co. - for Construction Services at the Carmen Power Plant.  $4,577,000.
Contact Person is Susan Ackerman 541-685-7185 Commissioner/Staff Q&A  

12.

Resolution No. 1902 - Annual Appointment of Supplemental Retirement Plan Committee
Contact Person is Sue Fahey 541-685-7688 

13.

Resolution No. 1903 - Declaring Surplus for Certain Real Property No Longer Needed for Utility Purposes
Contact Person is Susan Ackerman 541-685-7185 Commissioner/Staff Q&A  


CORRESPONDENCE
 
  • Second Source (Willamette Water Treatment Plant) Level of Service Goals
  • Update on Urgent Work at Carmen Diversion Reservoir
  • Urgent Investigations at the Leaburg Canal
  • *Commissioner/Staff Q & A
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.