05-07-19 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

May 7, 2019


REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Commissioners and General Manager

Information 5:30 20
3.

Education Grant Program Update
Steve Mital, Board President 
Jeannine Parisi, Customer Relationship Manager

Information 5:50 15
4.

Business Growth and Retention Rate Credit
Rene Gonzalez, Customer Solutions Manager Commissioner/Staff Q&A  
Jeannine Parisi, Customer Relationship Manager

Information 6:05 5
5.

Public Hearing on Business Growth and Retention Rate Credit

Public Hearing 6:10 10
6.

Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.

Public Input 6:20 20
BOARD ACTION ITEMS
7.

Approval of Consent Calendar
Commissioner/Staff Q&A    

Action 6:40 5
8.

Items removed from Consent Calendar

Action 6:45 5
GENERAL BUSINESS ITEMS
9.

Capital Project Update
Rod Price, Chief Engineering & Operations Officer
Matt Barton, Chief Information Officer

Information 6:50 30
10.

Break

7:20 10
11.

Reserve Fund Status and Transfers/Use of Reserves
Sue Fahey, Assistant General Manager & Chief Financial Officer Commissioner/Staff Q&A   
Deborah Hart, Financial Services Manager

Direction 7:30 45
12.

Quarterly Strategic & Operational Report for Q1 2019
Sue Fahey, Assistant General Manager & Chief Financial Officer Commissioner/Staff Q&A   

Information 8:15 30
13.

Annual Strategic Plan Review
Frank Lawson, General Manager Commissioner/Staff Q&A   

Discussion 8:45 30
14.

Correspondence & Board Agendas
Frank Lawson, General Manager Commissioner/Staff Q&A   

Review 9:15 10
15.

Board Wrap Up
EWEB Board of Commissioners

Review 9:25 10
16.

Adjourn

9:35 --

CONSENT CALENDAR
MINUTES
1.

a. April 2, 2019 Executive Session
b. April 2, 2019 Regular Session

CONTRACTS
2.

Historical Research Associates - for cultural resource studies and technical support for Carmen-Smith.  $250,000. 
Contact person is Susan Ackerman 541-685-7185

3.

Jacobs - for engineering services Task Order U-1: $51,307 for the Carmen-Smith upstream fish passage facilities at the Trail Bridge powerhouse and D-1: $278,778 for the Carmen-Smith downstream fish passage facilities at the Trail Bridge spillway.  Resulting cumulative task order total $330,085.
Contact person is Susan Ackerman 541-685-7185 Commissioner/Staff Q&A   

4.

Northbank Civil and Marine, Inc. - for construction services at the Carmen-Smith Project.  $435,460.
Contact person is Susan Ackerman 541-685-7185 Commissioner/Staff Q&A   

5.

Oldcastle - for the purchase of precast concrete vault products.  $500,000 over five years.
Contact person is Rod Price 541-685-7122

6.

Schnabel Engineering - additional funds for engineering services.  $40,000 (resulting cumulative total $195,000).
Contact person is Susan Ackerman 541-685-7185 Commissioner/Staff Q&A   

7.

Shakespeare Composites - for the purchase of non-conductive substation fencing.  $900,000 over five years.
Contact person is Rod Price 541-685-7122

RESOLUTIONS
8.

Resolution No. 1911 - Update to Board Policy Manual.
Contact Person is Frank Lawson 541-685-7621


CORRESPONDENCE
 
  • State Legislative Update
  • Transportation Electrification Program Update
  • Walterville Canal Flow Restrictions for Summer 2019
  • *Commissioner/Staff Q&A
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.