06-04-19 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

June 4, 2019


EXECUTIVE SESSION #1
Call to Order: 4:15 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(f) - to consider information or records that are exempt by law from public inspection. 

4:15 30
2.

Adjourn

4:45 --

EXECUTIVE SESSION #2
Call to Order: 4:45 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS 192.660(2)(e) - to conduct deliberations with persons designated by the governing body to negotiate real property transactions.

4:45 30
2.

Adjourn

5:15 --

REGULAR SESSION
Call to Order: 5:30 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:30 --
2.

Items from Commissioners and General Manager

Information 5:30 20
3.

Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.

Public Input 5:50 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar
Commissioner/Staff Q&A

Action 6:10 5
5.

Items removed from Consent Calendar

Action 6:15 10
6.

Business Growth and Retention Rate Credit
Rene Gonzalez, Customer Solutions Manager
Jeannine Parisi, Customer Relationship Manager

Information 6:25 5
7.

Business Growth and Retention Rate Credit
Rene Gonzalez, Customer Solutions Manager
Jeannine Parisi, Customer Relationship Manager

Public Hearing 6:30 10
8.

Business Growth and Retention Rate Credit
Rene Gonzalez, Customer Solutions Manager
Jeannine Parisi, Customer Relationship Manager

Action 6:40 5
GENERAL BUSINESS ITEMS
9.

Capital Improvement Plan Assumptions and Priorities
Rod Price, Chief Engineering & Operations Officer
Matt Barton, Chief Information Officer

Direction 6:45 30
10.

Break

7:15 10
11.

Strategic Planning Opportunities
EWEB Board of Commissioners  Commissioner/Staff Q&A   
Frank Lawson, General Manager

Direction 7:25 30
12.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 7:55 10
13.

Board Wrap Up
EWEB Board of Commissioners

Review 8:05 10
14.

Adjourn

8:15 --

CONSENT CALENDAR
MINUTES
1.

a. April 23, 2019 Upriver Special Meeting
b. May 7, 2019 Regular Meeting

CONTRACTS
2.

Eco Services Operations Corp. - for aluminum sulfate to be used at Hayden Bridge Water Filtration Plant.  $540,000 (over five years, $108,000 estimated annual average). 
Contact person is Rod Price 541-685-7122

3.

Halvorson Contracting - for the Roosevelt Operations Center Consolidation and Interior Remodel Construction Services.  $700,000 (resulting cumulative total $2,770,000).
Contact person is Rod Price 541-685-7122   Commissioner/Staff Q&A  

4.

Trane US Inc. - for scheduled maintenance of various brands of chillers at HQ and ROC.  $231,000 (over five years).
Contact person is Rod Price 541-685-7122

RESOLUTIONS
5.

Resolution No. 1908 - Authorizing the General Manager to enter into a Purchase and Sale Agreement and Termination of a Power Purchase Agreement for Foote Creek Wind I.
Contact Person is Susan Ackerman 541-685-7185   Commissioner/Staff Q&A  

6.

Reserve Fund Status and Transfers/Use of Reserves.
a. Resolution No. 1912, Reserve Transfers
b. Resolution No. 1913, Revisions to Financial Policies
Contact Person is Sue Fahey 541-685-7688

OTHER
7.

Proposed US Census Bureau Promotional Bill Stuffer.
Commissioner/Staff Q&A


CORRESPONDENCE
 
  • Eugene/Springfield Natural Hazard Mitigation Plan Update
  • EWEB’s 2018 Oregon Renewable Portfolio Standard (RPS) Report
  • State Legislative Update
  • *Commissioner/Staff Q&A
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.