08-06-19 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

August 6, 2019


EXECUTIVE SESSION
Call to Order: 5:00 p.m.

Topic

Objective
Start
Time

Length
1.

Pursuant to ORS ORS 192.660(2)(e) - to conduct deliberations with persons designated by the governing body to negotiate real property transactions.

5:00 30
2.

Adjourn

5:30 --

REGULAR SESSION
Call to Order: 5:45 p.m.

Topic

Objective
Start
Time

Length
1.

Agenda Check

5:45 --
2.

Items from Commissioners and General Manager

Information 5:45 20
3.

Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.

Public Input 6:05 20
BOARD ACTION ITEMS
4.

Approval of Consent Calendar
Commissioner/Staff Q&A

Action 6:25 5
5.

Items removed from Consent Calendar

Action 6:30 10
GENERAL BUSINESS ITEMS
6.

McKenzie River Hydroelectric Projects Updates
Susan Ackerman, Chief Energy Officer
Mike McCann, Generation Manager

Information 6:40 60
7.

Break

7:40 10
8.

Quarterly Strategic & Operational Report for Q2 2019
Lena Kostopulos, Chief Workforce Officer - Commissioner/Staff Q&A

Information 7:50 30
9.

Strategic Discussion - Public Utility Values
EWEB Board of Commissioners
Frank Lawson, General Manager

Direction 8:20 60
10.

Correspondence & Board Agendas
Frank Lawson, General Manager

Review 9:20 10
11.

Board Wrap Up
EWEB Board of Commissioners

Review 9:30 10
12.

Adjourn

9:40 --

CONSENT CALENDAR
MINUTES
1.

a. July 9, 2019 Executive Session
b. July 9, 2019 Regular Meeting
c. July 16, 2019 Special Meeting

CONTRACTS
2.

Customer Experience Improvement Project (CEI) - Consent Calendar Items #2, 3 & 4.
Contact person Sue Fahey 541-685-7688 and Matt Barton 541-685-7109  - Commissioner/Staff Q&A

Milestone Utility Services - Authorize the General Manager to approve a contract for a Customer Self Service Portal with Managed Services.  Contract Estimate:  On premise/Hosted Solution: $25,000 annual fees; $997,000 over 7 years plus implementation travel costs.  Contract Estimate:  Hosted Solution + Managed Services: $115,000 annual fees; $1.78 million over 7 years plus implementation travel costs.  

3.

Paymentus - Authorize the General Manager to approve a contract for Electronic Bill Presentment and Payment Services.  Contract Estimate:  $255,000/annual fees; $1.78 million/over 7 years plus implementation travel costs.

4.

Utilitec - Authorize the General Manager to approve a contract for Bill Print and Mail Services and Insert Printing.  Contract Estimate:  Current Functionality: $113,600 annual fees; $800,000 over 7 years plus   implementation travel costs.  Contract Estimate:  Enhanced Functionality: $135,000 annual fees: $948,000 over 7 years plus implementation travel costs.  Estimated Insert Costs (12/yr): $43,300 annually; $303,000 over 7 years. 

5.

Engineering/Remediation Resources Group, Inc. - for environmental construction for the Upland MGP Removal project.  $807,000.
Contact person is Mike McCann 541-685-7379 or Lisa McLaughlin 541-685-7450 Commissioner/Staff Q&A

6.

Garten Services, Inc. - Authorize General Manager to approve contract for Janitorial Services after final authorization is obtained from the State of Oregon. $2,200,000 over 5 years.
Contact person is Rod Price 541-685-7122 Commissioner/Staff Q&A 

7.

Oregon Woods, Inc. - for environmental construction for the Stabilization of Riverbank project. $384,000.
Contact person is Mike McCann 541-685-7379 or Lisa McLaughlin 541-685-7450 Commissioner/Staff Q&A

8.

Pacific Excavation, Inc. - for construction services at EWEB's Carmen-Smith Hydro Project.  $86,000 (Resulting Cumulative Total $324,000).
Contact person is Susan Ackerman 541-685-7185

RESOLUTIONS
9.

Resolutions for Appointment of Assistant Treasurer and Signatories for Financial Institutions.
Contact person is Sue Fahey 541-685-7688

a. Resolution No. 1914 - Appointment of Assistant Treasurer
b. Resolution No. 1915 - Trust and Custodial Depositories
c. Resolution No. 1916 - Oregon Depository Accounts
d. Resolution No. 1917 - Operational Depositories

10.

Resolution No. 1920 - Amendment to Board Policy GP10, Public Input.
Contact person is Frank Lawson 541-685-7621

11.

Resolution No. 1921 - Authorize Acquisition of Property along Leaburg Canal.
Contact Person is Mike McCann 541-685-7379 Commissioner/Staff Q&A

12.

Resolution No. 1922 - Revisions to EWEB Public Contracting Rule 3-0275.
Contact person is Deborah Hart 541-685-7695

13.

Resolution No. 1923 - Authorize and direct the General Manager to negotiate terms and conditions for the potential post-remediation transfer of the Manufactured Gas Plant (MGP) property to the City of Eugene. 
Contact person is Frank Lawson 541-685-7621

14.

Resolution No. 1924 - Authorize the General Manager to negotiate and execute an agreement with the City of Eugene which facilitates EWEB's disposition of the Headquarters property.
Contact person is Frank Lawson 541-685-7621


CORRESPONDENCE
 
  • 2021 Integrated Energy Resource Plan
  • Customer Solutions Products and Services Priorities
  • Maintaining a Cost Effective Fleet Replacement Program
  • EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

    This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting.  To arrange for this service, call 541-685-7000.